How Successful People Manage their Time

By October 17, 2016Productivity

Time management has always been an issue for a lot of people. From students and parents up to working adults, budgeting one’s working time on a daily basis is of utmost importance.

Sadly, with all the distractions that surround us, making the best out of our time remains difficult. Such is evident by how many professionals working in ios development industry and more seek the aid of advisors, counselors and other experts in the area of productivity. It is their hope that somehow, knowing how experts manage their own schedules could help them succeed too!

While that works for some, others need more than just inspiration.

Most of the times, personally experimenting to find your own rhythm at work does better in helping you manage time even better. Today, we’ve listed some proven-effective ways on how successful people utilize their time to fit their professional and personal tasks.

Starting off with…

Pick your priorities.

Prioritizing is a no-brainer. We’ve already heard the value of being selective on the tasks you must take on for the day. Ironically, the same process seemed to be one of the most difficult especially for professionals whose job responsibilities encompass a single work.

Even before you head out for work, strive to identify that urgent and important task first. Deadlines are good determining factors for tasks that must be on top of one’s priority list.

Refrain from too many meetings.

Meetings are good to catch up with the recent progress of any project. However, this is also one notorious reason why employees can’t focus.

Bombarding workers with meetings after meetings only destroy the momentum or pace you’ve set for yourself. Know ahead of time if a meeting is expected and provide time for it in your schedule. Otherwise, refrain from getting tangled into one unless it’s extremely important.

Strive to minimize checking emails and social media accounts.

Emails and social media are part of your job. Yes, sure we get that. But let’s face it. Lots of unnecessary things pop out in your news feed and inbox – things that can be left out later.

Opening and reading all of them already take a significant amount of your time. Check the most urgent ones and leave the rest for later. You’ll be surprised by the amount of time you’ll save.

Write down ideas – on a notebook.

You might be a die-hard fan of automation, which means, that you do most menial work using mobile tools.

That’s fine.

However, research has proven that writing down things makes it easier for you to retain the information. You can still keep your note-taking app on your devices, but it wouldn’t hurt to try shifting to the traditional method and experience the same benefit lots of experts did.

Set up and commit to a routine.

This is not only limited to things you do in the morning but even before bedtime. Routines are personal, so you can be as unique as you want depending on your preference.

Do you start your morning by listening to the radio program? How about trying out those indoor stretching exercise just before breakfast? In the evening, common routines involve watching a comedy show and reading a light novel.

Choose your style and stick with it.

Delegate work to trusted teammates.

It’s a fact. No matter how skilled you are in doing your work, there’s a limit to how much you can do in a day. You’re not superman. None of use is. This is exactly why teams are created.

Productive and successful people recognize this truth and seek to delegate tasks to their colleagues. Needless to say, you’ll need to assign a task to someone who has the necessary competence necessary to get it done.

While you may be doubtful on the capacities of your team, it’s important to remember that they’re hired because of their competencies and attitude. Show a little trust and get the ball rolling!

Avoid multi-tasking.

If others can multi-task, why can’t I?’

Really now?

The idea of doing multiple things at once may seem like an exemplary act. It makes you feel busy. And when you feel busy, you think as if you’re also productive – WRONG.

Various researches have proven that multi-tasking actually lessens your productivity and ultimately affects one’s quality of work. A human’s brain is only capable of processing one thing at a time. Forcing multiple tasks at once divides focus and eventually decreases the value of your output.

Say ‘no’ to things that don’t matter.

It’s basic human nature to seek belongingness. We need to feel like we belong somewhere. This could perhaps be the driving motivation why we are most of the times compelled to say ‘yes’ to an invitation even if we know we don’t need it and there are still pending tasks we ought to address.

If you’re serious about making yourself more productive, then you should be willing to say ‘no.’

Always have a clear picture in mind of your short and long-term goals.  

Lastly, focus on your goals rather than spending your time and energy lamenting on the long hours needed to finish the task. By having a clear picture of a goal, you become more motivated to stick to your priority list and shun away common forms of distraction that only add to the delay of your work.

Even if you ask people whom you think is highly productive, you’ll learn that they are specific with their goals. They have a vivid vision on the short and long-term goals their efforts are meant for, which in turn helps them stick to their timeline.

Time is an irreplaceable commodity. Once it’s gone, you can’t get it back. Having a vision helps you manage your time wisely to prioritize what’s matters most.

Committing to a more effective time management strategy is the first step. Keeping up with it is more challenging.  If you find yourself wasting too much time for things that don’t matter, then perhaps it’s time to recalibrate your scheduling strategies.

Learn from productivity experts and try out the methods we have on this list!

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